A secure online data room is a platform that allows several parties to share documents. These websites can be used for a variety of projects, including business agreements and law cases. These rooms are equipped with many security features such as password protection, and document permissions which can be set at the level of folders. The rooms can also be configured to restrict the access to users based on their IP address as well as date and time.

Online data rooms are often used in mergers and purchases, when buyers require access to confidential documents. This process can run for months, and companies must be able to transfer large amounts information. Virtual data rooms let buyers look over documents without going to the offices of the company and save time and money.

To access an online data room, users are required to sign a nondisclosure agreement (NDA) before logging into. Users also need to create an account, a password and accept the terms of service. Many providers offer training to aid users in learning how to make use of the system and access the information that they need.

A reliable online data room provider will allow you to control access to your documents. They can also track user activity like when they enter the room, which documents they view and how often they are viewed. The system should also allow you to backup your documents to a remote location in the event of a disaster.